Project Administrative Assistant-Civil

Summary: 

Mortenson is currently seeking project administrative assistant with the ability to interact with a variety of staff at all levels in an ever-changing environment, remaining flexible, resourceful, proactive, and efficient with a high level of professionalism and confidentiality. 

The ideal candidate will be experienced in handling a wide range of administrative and executive support tasks with an ability to work independently or with little supervision. This position will be on a construction site.  Construction experience preferred.

Responsibilities:

Organization and flexibility are critical in performing duties which include, but are not limited to:

• Perform clerical tasks and operate basic office equipment 


• Handle incoming calls and providing general information, forward calls to the appropriate party and take messages as required 


• File and maintain written records along with creating electronic copies for records 


• Receive, sort and log all deliveries into computer database


• Prepare daily outbound deliveries 


• Prepare materials for design and construction meetings 


• Record and update meeting minutes for the various site meetings 


• Responsible for procurement of consumable materials and office supplies 


• Support Superintendent with equipment inventory tracking and organization 


• Support Superintendent with the entry of craft worker time cards 


• General support for the project team as needed with various day to day tasks 


• Schedule, track and log all repairs and standard maintenance for the work trucks 


• Provide maps and directions to any visitors, subcontractors, deliveries or new employees


• Log all applicants into the Craft Applicant Tracking Spreadsheet

Qualifications:

• Qualified candidates will have a minimum of 3 years administrative experience, preferably supporting a large number of team members


• Proficiency in working on the computer in Microsoft Office, Excel, Email and Calendar systems, and PowerPoint


• Strong working knowledge of basic office equipment 


• Strong communication skills both written and verbal


• Ability to be highly organized

Education:

• An associate’s degree in business or related administrative experience preferred

Mortenson is an EOE/Affirmative Action/M/F/Veteran/Disabled employer.

Visa Sponsorship is not approved for this position

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