Title: Assistant Division Administrator Infrastructure Investment

State Role Title: Prog Admin Manager III

Hiring Range: $96,234 - $156,381

Pay Band: 6

Agency: VA Dept of Transportation

Location: Central Office, Richmond, VA

Agency Website: https://www.virginiadot.org/jobs

Recruitment Type: General Public - G

Job Duties

The Virginia Department of Transportation (VDOT) is excited to offer and announce a competitive opportunity to serve as an assistant division administrator in our Central Office’s Infrastructure Investment Division. The Infrastructure Investment Division oversees the development and management of the Department’s Six-Year Improvement Program (i.e., VDOT’s surface transportation capital improvement program) and the financial lifecycle of projects from initiation through final closeout. This position is located in Richmond, Virginia.

What drives you? Whether it's knowing the work you do makes a difference, having a great work/life balance, working on exciting and challenging projects, leading innovation, and championing change or simply working with a great group of people who are committed to professionalism, at the Virginia Department of Transportation, we have something for you.

The purpose of this position is to assist the leadership of the division in promoting, planning, developing, and managing division programs and staff. Develop, maintain and administer budgets. Interpret and analyze policies, procedures and business processes; monitor program compliance. Provide technical guidance and problem resolution to internal and external customers.

Additional responsibilities include but are not limited to:

Program Management: Provide leadership, direction and evaluation in multiple program areas. Advise executives and/or Attorney General's Office of program issues.

Program Compliance: Provide technical guidance to internal and external customers statewide pertaining to program functions. Develop and ensure required reports are prepared and distributed.

Customer Communications: Represent VDOT at meetings with local governments, General Assembly, and other organizations. Foster relationships with VDOT Central Office, district and residency staff. Champion VDOT objectives and programs. Resolve issues as they arise.

Administrative Management: Assist in the leadership of multiple programs. Ensure compliance with federal and state policies, procedures and business processes. Develop and monitor operating budget and authorize expenditures.

Develop Program Policies and Procedures: Work with Division Administrator in developing and implementing policies and procedures ensuring program compliance with federal and state regulations and codes. Coordinate actions with other internal and external sources.

Serve on Committees: Serve on special program committees with statewide focus.

Minimum Qualifications

• Ability to communicate effectively orally and in writing with customers.
• Ability to supervise, monitor human resources practices, principles to include hiring, discipline, performance management, and employee development.
• Senior level managerial experience in budget administration, financial management, related state, federal policies and procedures.
• Extensive knowledge, experience of transportation engineering methods and procedures related to construction of roadways.
• Experience interpreting laws, policies and procedures.
• Ability to manage multiple and complex programs.
• Experience ensuring code compliance, compliance with policies and procedures.
• Skill in the use of computers and web-based applications.

Additional Considerations

• A combination of training, experience, or education in Civil Engineering, Planning, Public Policy, Public Administration, Finance or related field desired.
• Knowledge of transportation planning and project development processes and tools.
• Ability to apply logic and reasoning to identify and analyze problem areas and recommend various solutions consistent with applicable regulations and policies.
• Skill in the use of computer and web-based applications.
• Ability to effectively interact and communicate to all levels of VDOT staff in both written and verbal formats.
• Ability to work with VDOT management, employees, localities and other state agencies.
• Ability to interpret laws, policies and procedures and to ensure compliance with policies and procedures.
• Applying advanced managerial principles and practices within applicable guidelines.
• Ability to communicate effectively orally and in writing with diverse audiences and to make presentations and conduct meetings.
• Ability to apply strategic planning principles to the work unit.
• Knowledge of supervisory and human resources practices and principles, to include hiring, discipline, performance management and employee development.
• Knowledge of supervisory and human resources practices and principles, to include hiring, discipline, performance management, and employee development.
• Knowledge of the legislative process and legislative analysis.
• Skill in applying state and federal transportation laws and developing regulations, guidelines and policies.
• Advanced knowledge in the administration and management of employees, contractors and consultants.
• Ability to plan, organize and oversee implementation of complex programs.
• Knowledge of strategic leadership and managerial principles, organizational management and budget management.
• Knowledge of engineering principles and methods.
• Ability to problem solve and use analytical skills.
• Knowledge of managerial principles, organizational management and budget management.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

This position requires a fingerprint based Criminal History Background Check, DMV Record Check, and Work History Verification with references.

Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy.

VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request and coordination among the respective District Engineer or Administrator and Chief. Assignments are updated annually. Not all designated employees are provided an emergency operations assignment.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

Contact Information

Name: Tammy Varble

Phone: (804) 297-1568

Email: [email protected]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.