Title: Senior Accounts Receivable Accountant

Role Title: Financial Services Spec II

Hiring Range: $64,750 - $105,219

Pay Band: 5

Agency: VA Dept of Transportation

Location: Central Office, Richmond, Virginia

Agency Website: https://www.virginiadot.org/jobs

Recruitment Type: State Employee Only - E

Job Duties

The Virginia Department of Transportation (VDOT) is excited to offer and announce a competitive opportunity to serve as a Senior Accounts Receivable Accountant in our Central Office’s Fiscal Division. This position is located in Richmond, Virginia.

What drives you? Whether it's knowing the work you do makes a difference, having a great work/life balance, working on exciting and challenging projects, leading innovation, and championing change or simply working with a great group of people who are committed to professionalism, at the Virginia Department of Transportation, we have something for you.

The selected candidate will record, report, bill, and collect on outstanding project receivables and other debts owed to VDOT. The position is also responsible for monitoring the reimbursement process of eligible expenditures posted in appropriate systems.

Policies and Procedures: Maintain relevant accounting procedures in accordance with Commonwealth Accounting Policies and Procedures and Federal regulations. Perform and document ad-hoc analyses of business processes, complex financial data, issues and problems to support fiscal operations. Identify and communicate new procedures to improve efficiency and effectiveness where appropriate.

Accounts Receivable Processes: Review Federal agreements and enter in appropriate systems based on agreement terms and detailed parameters to facilitate billing to the Federal Highway Administration (FHWA). Perform quality analysis reviews and reconcile data between Cardinal and FHWA financial systems. Review project expenditures for accurate amounts and timelines and research billing issues as needed.

Systems and Data Accuracy: Work with Cardinal, VDOT’s General Ledger and other Information Technology system resources to troubleshoot and resolve issues and system errors. Perform reconciliation activities to ensure funds are received and posted correctly in Cardinal. Make correcting adjustments to project agreements. Follow-up with appropriate parties to ensure payment received or refund is issued.

Technical Accounting Assistance and Guidance: Provide technical assistance and guidance to VDOT divisions and districts on accounting related issues, policies and procedures. Maintain contacts with external entities to include the Department of Accounts and FHWA. Analyze, research, and review financial data on Cardinal reports to support Federal billing and research. Respond to inquiries accurately and timely.

Division Representation: Serve as lead point of contact for billing questions. Represent Fiscal Division during agency wide trainings, task forces and meetings pertaining to contract billing.

Project Billing Closeouts: Monitor project billing closeout process, troubleshoot outstanding issues, perform close-out and quality review activities. Deactivate contract agreements in Cardinal.

Financial Analysis: Prepare special reports and analyses when requested by management to include the Schedule of Expenditures of Federal Awards (SEFA) and the Cash Management Improvement Act Reporting. Review and analyze financial data. Prepare reports timely and accurately and ensure deadlines are met. Compile and present specific statements and reports as requested with accurate data by specific due date.

Minimum Qualifications

• Ability to prepare financial and statistical reports.
• Knowledge of Generally Accepted Accounting Principles (GAAP).
• Ability to effectively manage time and work multiple assignments.
• Ability to research, investigate, analyze, reconcile, and evaluate financial data in compliance with applicable accounting directives and procedures.
• Skills using automated financial systems.
• Ability to work as a team member and accomplish multiple priorities.
• Ability to perform in-depth financial reconciliations.
• Ability to communicate effectively both orally and in writing • Knowledge of State, Federal, and agency policies and procedures regarding applicable internal controls.

Additional Considerations

• A combination of training, experience, or education in Accounting, Finance, Business Administration, or related field desired.
• Experience in financial analysis, grant and fund accounting and financial management.
• Ability to interpret contracts.
• Experience working with state and federal policies and procedures to include Uniform Guidance Title 2 CFR 200.
• Experience extracting data from financial systems using queries and other techniques.
• Ability to effectively prioritize tasks and demonstrate high organizational skills and strong attention to detail.

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

This position requires a fingerprint based Criminal History Background Check, DMV Record Check and Work History Verification with references.

VDOT is an emergency operation agency. Positions physically working within Central Office locations may be designated upon request and coordination among the respective District Engineer or Administrator and Chief. Assignments are updated annually. Not all designated employees are provided an emergency operations assignment.

Once onboarded, this position may be eligible for telework opportunities; availability, hours, and duration of telework shall be approved as outlined in the Commonwealth telework policy.

We are a “Virginia Values Veterans” (V3) official certified company and state agency that provides hiring preference to Veterans and Members of the Virginia National Guard in support of Executive Order 29, (2010). If you are a Veteran or Virginia National Guard Member, we urge you to respond accordingly on your state application.

Additional positions may be filled from this recruitment within 90 days.

VDOT utilizes a market-based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.

Contact Information

Name: Tammy Varble

Phone: (804) 297-1568

Email: [email protected]

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.